Agendas

BLACKMAN CHARTER TOWNSHIP
BOARD MEETING AGENDA

Monday, November 18, 2019
6:00 PM

CALL TO ORDER / PLEDGE OF ALLEGIANCE

BRIEF PUBLIC COMMENTS – (two-minute limit)

ADDITIONS / DELETIONS

MINUTES APPROVAL

1. Approval of the minutes for the Regular Board Meeting held on Monday, October 21, 2019.

CONSENT AGENDA

1. Approval of payroll for payroll dates 10/04/19 in the amount of $134,989.04 and for 10/18/19 in the amount of $162,491.34.
2. Receive Revenue and Expenditure Report for the month of October 2019.
3. Approve to transfer $250,000.00 from General Fund to Public Safety.

SUPERVISOR’S UPDATE

TREASURER’S UPDATE

CLERK’S UPDATE

PUBLIC SAFETY

• Introduction of new employee Alex Watson
• Approve the 2019 Cleaning Allowance of $686.13, as required by the collective bargaining agreements

PLANNING COMMISSION

ZONING BOARD OF APPEALS

PARKS & RECREATION

TECHNOLOGY COMMITTEE

UTILITIES COMMITTEE

• 2019 Condition Assessment Report (SUEZ)
• Sewer Easement on Edward Rose Properties

ORDINANCE REVIEW COMMITTEE

• First Reading of Amendments to Ordinance #55 (Blight Ordinance)

NEW BUSINESS

1. Motion to Approve Resolution #21-2019-1118 Approving Amendment No. 1 to Articles Incorporation for Leoni Regional Utility Authority.
2. Motion to Approve Supervisor to sign the letter of intent for the 2020 Jackson Count Aerial Imagery Acquisition Project.

BILLS

• Approve payment of bills on the Board Invoice Post Audit Report dated 11/13/2019 in the amount of $204,093.77 and Board Invoice Report dated 11/13/2019 in the amount of $2,411,927.81.

EXTENDED PUBLIC COMMENT (Three-minute limit)

OPEN DISCUSSION

ADJOURNMENT:

______________________

Shelly Sercombe, Clerk

F: DeputyClerkFolder/Agenda

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BLACKMAN CHARTER TOWNSHIP
BOARD MEETING AGENDA

Monday, October 21, 2019
6:00 PM

CALL TO ORDER / PLEDGE OF ALLEGIANCE

BRIEF PUBLIC COMMENTS – (two-minute limit)

ADDITIONS / DELETIONS

MINUTES APPROVAL

1. Approval of the minutes for the Regular Board Meeting held on Monday, September 16, 2019.

CONSENT AGENDA

1. Approval of payroll for payroll dates 09/06/19 in the amount of $137,527.84 and for 09/20/19 in the amount of $153,838.79.

1. Receive Revenue and Expenditure Report for the month of September 2019.

1. Approve to transfer $350,000.00 from General Fund to Public Safety.

SUPERVISOR’S UPDATE

TREASURER’S UPDATE

CLERK’S UPDATE

PUBLIC SAFETY

• Authorize the Director of Public Safety to sell 12 rolls of older 5” hose to Spring Arbor Township for $1,200

• Authorize the Director of Public Safety to upgrade the In-Car Video System to Axon Fleet 2 and add cameras to Violent Crime Vehicle and Rescue Vehicles at a cost of $10,331.60, as recommended by the Technology Committee

PLANNING COMMISSION

• Approve conditional use request (case# 1507) for single family dwelling in a multi-family zoning district for parcel# 000-08-32-202-041-001 and 000-08-32-202-041-002; requested by Dan Dullock.

ZONING BOARD OF APPEALS

PARKS & RECREATION

TECHNOLOGY COMMITTEE

UTILITIES COMMITTEE

ORDINANCE REVIEW COMMITTEE

NEW BUSINESS

1. Motion to Approve Resolution #16-2019-1021 Salary Resolution for Position of Clerk.
2. Motion to Approve Resolution #17-2019-1021 Salary Resolution for Position of Supervisor.
3. Motion to Approve Resolution #18-2019-1021 Salary Resolution for Position of Treasurer.
4. Motion to Approve Resolution #19-2019-1021 Salary Resolution to Establish Blackman Charter Township Trustee Salary.
5. Motion to Approve Purchase of Imagecast Precinct Tabulator for Elections in the amount $4,395.
6. Motion to Approve Ray Printing for printing of Winter tax bills, Newsletter and postage and not to exceed $4,622,.
7. Motion to Approve Allen Brothers Fencing for Dog run at park in the amount $10,375.
8. Appoint Diane Donaldson to the Blackman Local Development Finance Authority term ending 3/2022.
9. Appoint Diane Donaldson to the Board of review as an alternate as a replacement for Roger Jonas term ending 12/31/2020.
10. Approve annual contribution for GIS services to the county of Jackson in the amount of $3,300.
11. Approve FY 2020 Membership Dues of $4,581.90 to Region 2 Planning Commission.
12. Motion to Approve Resolution #20-2019-1021 to Form a Regional Sewer Authority.

BILLS

• Approve payment of bills on the Board Invoice Post Audit Report dated 10-16-2019 in the amount of $192,142.27 and Board Invoice Report dated 10-16-2019 in the amount of $230,679.76.

EXTENDED PUBLIC COMMENT (Three-minute limit)

OPEN DISCUSSION

ADJOURNMENT:

______________________

Shelly Sercombe, Clerk

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BLACKMAN CHARTER TOWNSHIP
BOARD MEETING AGENDA

Monday, September 16, 2019
6:00 PM

CALL TO ORDER / PLEDGE OF ALLEGIANCE

BRIEF PUBLIC COMMENTS – (two-minute limit)

ADDITIONS / DELETIONS

MINUTES APPROVAL

1. Approval of the minutes for the Regular Board Meeting held on Monday, August 19, 2019.

CONSENT AGENDA

1. Approval of payroll for payroll dates 08/09/19 in the amount of $145,708.89 and for 08/23/19 in the amount of $152,186.42.

1. Receive Revenue and Expenditure Report for the month of August 2019.

1. Approve to transfer $300,000.00 from General Fund to Public Safety.

SUPERVISOR’S UPDATE

• The Enterprise Group Awarded MEDC site Readiness Grant. The EG has been awarded a $100,000 grant from the Michigan Build Ready Sites Program. Grant will be used to complete design and engineering for improvements to County Farm Road.

• 032119 report to Blackman – all RV and Monitoring; 081419 report to Blackman all RV and Monitoring.

TREASURER’S UPDATE

CLERK’S UPDATE

PUBLIC SAFETY

• Authorize the Director of Public Safety to assign an officer to the Regional Sexual Assault Kit Initiative Team, as a sub-grantee of Ingham County, with the officer’s costs to be paid for by the grant, with Blackman Township providing a vehicle for use by the officer.
• Authorize the Director of Public Safety to hire an additional public safety officer, to back-fill the position vacated by the officer assigned to the Regional Sexual Assault Initiative Team.

PLANNING COMMISSION

• Case 19-08 Site Plan Review Brothers Outdoor World – Springport Rd. Motion Carried

ZONING BOARD OF APPEALS

PARKS & RECREATION

TECHNOLOGY COMMITTEE

UTILITIES COMMITTEE

ORDINANCE REVIEW COMMITTEE

NEW BUSINESS

1. Discussion of elected officials’ compensation, committee recommendation.
2. Award Demolition of 4001 Canary Lane to D.E. Excavation with the lowest bid of $41,723.
3. Motion to Approve Resolution #15-2019-0916, Amend the 2019 General Fund, Public Safety and Building Fund Budget.
4. Motion to create new funds to for road improvement project: 397 Road Improvement Debt Fund and 497 Road Improvement Construction Fund.

BILLS

• Approve payment of bills on the Board Invoice Post Audit Report dated 09-11-2019 in the amount of $94,133.93 and Board Invoice Report dated 09-11-2019 in the amount of $446,418.75.

EXTENDED PUBLIC COMMENT (Three-minute limit)

OPEN DISCUSSION

ADJOURNMENT:

                                                                                                ______________________

                                                                                                Shelly Sercombe, Clerk

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Board Meeting Agenda 08-19-19

BLACKMAN CHARTER TOWNSHIP
BOARD MEETING AGENDA

Monday, July 15, 2019
6:00 PM

CALL TO ORDER / PLEDGE OF ALLEGIANCE

BRIEF PUBLIC COMMENTS – (two-minute limit)

ADDITIONS / DELETIONS 

MINUTES APPROVAL

1. Approval of the minutes for the Regular Board Meeting held on Monday, June 17, 2019.

CONSENT AGENDA

1. Approval of payroll for payroll dates 06/14/19 in the amount of $137,352.95 and for 06/28/19 in the amount of $146,309.85. 

1. Receive Revenue and Expenditure Report for the month of June 2019.

1. Approve to transfer $250,000.00 from General Fund to Public Safety.

SUPERVISOR’S UPDATE

TREASURER’S UPDATE

• Sewer 7-3-19 Investment Portfolio see attached
• Water 7-3-19 Investment Portfolio see attached

CLERK’S UPDATE

PUBLIC SAFETY

PLANNING COMMISSION

• Approve Case#1503 CONDITIONAL USE PERMIT: Airport Hanger in zoning District I-1 

(light Industrial) Parcel#000-08-32-126-001-00 Requested by Michael Nevins

• Approve Case #1504 CONDITIONAL USE PERMIT: Airport Hanger in zoning District I-1 

(light Industrial) Parcel#000-32-126-001-00, Requested by: Tim Sparks

• P.C. meetings and airport authorization letters attached

ZONING BOARD OF APPEALS

PARKS & RECREATION 

• Grant request from AARP was declined. Committee to review budget for projects for remainder of the year.
• Bench for Burke recognition is on order.
• RFQ package is out for bid to determine the cost for park entry using Metro funds.

TECHNOLOGY COMMITTEE

• Approve the Technology Committee recommendation to renew 5-year contract with I.T. Right for IT services beginning January 1, 2020 at $16,000 per year.

UTILITIES COMMITTEE

ORDINANCE REVIEW COMMITTEE

• Second Read Chapter 43 Fire Article VII Fireworks see attached

NEW BUSINESS

1. Motion to Approve Disposal List of (17) TDS Phones, (1) Type Writer, (7) Computer Towers
2. First Read Tax Exemption Ordinance Pilot Andy’s Place and Services Agreement Pilot Andy’s Place
3. Motion to Receive Final Audit for 2018.

BILLS

• Approve payment of bills on the Board Invoice Post Audit Report dated 07-10-2019 in the amount of $95,480.00 and Board Invoice Report dated 07-10-2019 in the amount of $653,717.51.

EXTENDED PUBLIC COMMENT (Three-minute limit)

OPEN DISCUSSION

ADJOURNMENT:

                                                                                              ______________________

                                                                                                Shelly Sercombe, Clerk

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BLACKMAN CHARTER TOWNSHIP
BOARD MEETING AGENDA

Monday, June 17, 2019
6:00 PM

CALL TO ORDER / PLEDGE OF ALLEGIANCE

BRIEF PUBLIC COMMENTS – (two-minute limit)

ADDITIONS / DELETIONS

MINUTES APPROVAL
1. Approval of the minutes for the Regular Board Meeting held on Monday, May 20, 2019.

CONSENT AGENDA
1. Approval of payroll for payroll dates 05/03/19 in the amount of $129,343.84 and for 05/17/19 in the amount of $122,595.60 and for 05/31/19 in the amount of $151,666.62.

2. Receive Revenue and Expenditure Report for the month of May 2019.

SUPERVISOR’S UPDATE
•
TREASURER’S UPDATE

• Discussion Commercial Paper Investments
• Discussion free Seminar Offerings from Comerica

CLERK’S UPDATE
•
PUBLIC SAFETY
•

PLANNING COMMISSION

• Approve Case#1502 Rezoning Parcel #000-08-27-178-001-01, and 000-08-27-178-001-02
From split urban residential (RU-1) to commercial (C-2) to all C-2.
Requested by Todd & Shelley Spink.

ZONING BOARD OF APPEALS
•
PARKS & RECREATION

TECHNOLOGY COMMITTEE
•

UTILITIES COMMITTEE
•
ORDINANCE REVIEW COMMITTEE
• First Read Chapter 43 Fire Article VII Fireworks handout at meeting

NEW BUSINESS
1. Review and discuss compensation committee recommendations for elected officials.
2. Motion to drop the $10 fee for wood collection at Rod Mills Park. Still requesting filling out forms, for records, safety & awareness.
3. Motion to approve postage to Ray Printing for summer tax bills printing & newsletter, envelopes and in the amount of $2,400.
4. Memorial Garden

BILLS
• Approve payment of bills on the Board Invoice Post Audit Report dated 06-12-2019 in the amount of $59,577.00 and Board Invoice Report dated 06-12-2019 in the amount of $415,065.76.

EXTENDED PUBLIC COMMENT (Three-minute limit)
OPEN DISCUSSION
ADJOURNMENT:

                                                                                                ______________________

                                                                                                Shelly Sercombe, Clerk

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BLACKMAN CHARTER TOWNSHIP
BOARD MEETING AGENDA

Monday, May 20, 2019
6:00 PM

CALL TO ORDER / PLEDGE OF ALLEGIANCE

BRIEF PUBLIC COMMENTS – (two-minute limit)

ADDITIONS / DELETIONS

MINUTES APPROVAL
1. Approval of the minutes for the Regular Board Meeting held on Monday, March 18, 2019.

CONSENT AGENDA
1. Approval of payroll for payroll dates 04-05-19 in the amount of $119,561.43 and for 04-19-19 in the amount of $139,268.93.
2. Receive Revenue and Expenditure Report for the month of April 2019.

SUPERVISOR’S UPDATE
•
TREASURER’S UPDATE
•
CLERK’S UPDATE
•
PUBLIC SAFETY

• Authorize the Director of Public Safety to hire an additional officer with the costs to covered by Leoni Township, including OPEB pre-funding.
• Citizen Recognition

PLANNING COMMISSION
•
ZONING BOARD OF APPEALS
•
PARKS & RECREATION

• Park Bench will be ordered that recognizes the family that donated the park land. Will have an inscription on it that will read, “In Memory of Jack & Annette Burke who donated the land in 1980”.
• Discussion – use of Metro Funds for park apron

TECHNOLOGY COMMITTEE

• Trail Camera

UTILITIES COMMITTEE
•
ORDINANCE REVIEW COMMITTEE
•

NEW BUSINESS

1. Approve Resolution #09-2019-0520, Notification of Release of Right of First Refusal Under Public Act 123 of 1999 for the County of Jackson. Please see attachments.
2. Approve Resolution #10-2019-0520 Bond Resolution

BILLS
• Approve payment of bills on the Board Invoice Post Audit Report dated 05-15-2019 in the amount of $516,641.34 and Board Invoice Report dated 05-15-2019 in the amount of $239,429.84.

EXTENDED PUBLIC COMMENT (Three-minute limit)
OPEN DISCUSSION
ADJOURNMENT

                                                                                                ______________________

                                                                                                Shelly Sercombe, Clerk

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BLACKMAN CHARTER TOWNSHIP
BOARD MEETING AGENDA

Monday, April 15, 2019
 6:00 PM

CALL TO ORDER / PLEDGE OF ALLEGIANCE

BRIEF PUBLIC COMMENTS – (two-minute limit)

ADDITIONS / DELETIONS

MINUTES APPROVAL

1. Approval of the minutes for the Regular Board Meeting held on Monday, March 18, 2019.

CONSENT AGENDA

1. Approval of payroll for payroll dates 03-8-19 in the amount of $146,240.56 and for 3-22-19 in the amount of $136,067.76.
2. Receive Revenue and Expenditure Report for the month of March 2019.

SUPERVISOR’S UPDATE

TREASURER’S UPDATE

CLERK’S UPDATE

PUBLIC SAFETY

PLANNING COMMISSION

1. Approve CASE# 1497 – CONDITIONAL USE PERMIT: Warehouse/Truck Terminal and other Storage Type Structural Facilities in Zoning District C-2. Parcel# 000-08-36-426-005-03

(3001 E. Michigan Ave).  Requested by Jon Gilmore.

• Conditions include adhering to zoning ordinance C-2 conditional uses section 12-13, no external storage of equipment on lot (U-Haul/rental equipment only), no on-site vehicle repair, hours of operation 7a-7p Mon-Sat (truck deliveries 9a-4p only), and 9a-5p Sundays (no deliveries).

2. Approve CASE# 1500 – CONDITIONAL USE PERMIT: Used Automobile Sales in Zoning District
   C-3.  Parcel# 000-08-29-130-003-00 (3515 Wayland Drive).  Requested by: Jordan Jarrett.

• Conditions include maximum of ten cars for sale, stored on impervious surfaces only, hours of operation 8a-5p Mon-Fri, and follow ordinance regarding signage.

3. Approve Final Draft of Master Plan (5 Year Review), following mailing to local municipalities 11/26/18, review by Jackson County Planning Commission 1/10/19, and public hearing 3/19/19.

ZONING BOARD OF APPEALS

PARKS & RECREATION

TECHNOLOGY COMMITTEE

UTILITIES COMMITTEE

ORDINANCE REVIEW COMMITTEE

NEW BUSINESS

1. To Approve Resolution #07-2019-0415 Local Road Maintenance and Improvement Agreement, between County of Jackson (the “County”), acting through its Department of Transportation (“JCDOT, and hereinafter referred to as the “County”).

2. To Approve Resolution #08-2019-0415 Corrective Action Plan Retirement Health Benefits Systems. (with attachments)

BILLS

• Approve payment of bills on the Board Invoice Post Audit Report dated 4/10/2019 in the amount of $247,962.35 and Board Invoice Report dated 04/10/2019 in the amount of $597,180.71.

EXTENDED PUBLIC COMMENT (Three-minute limit)

OPEN DISCUSSION

ADJOURNMENT

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BLACKMAN CHARTER TOWNSHIP
BOARD MEETING AGENDA

Monday, March 18, 2019
6:00 PM

CALL TO ORDER / PLEDGE OF ALLEGIANCE

BRIEF PUBLIC COMMENTS – (two-minute limit)

ADDITIONS / DELETIONS

MINUTES APPROVAL

1. Approval of the minutes for the Regular Board Meeting held on Tuesday, February 19, 2019.

CONSENT AGENDA

1. Approval of payroll for payroll dates 2-8-19 in the amount of $117,238.88 and for 2-22-19 in the amount of $139,160.89.
2. Receive Revenue and Expenditure Report for the month of February 2019.

SUPERVISOR’S UPDATE

TREASURER’S UPDATE

• Settlement comments

CLERK’S UPDATE

PUBLIC SAFETY

PLANNING COMMISSION

• CASE# 1494 – Solar Panel Ordinance Review
• CASE# 1499 – Conditional Use Permit: Dog Day Care Grooming Facility

ZONING BOARD OF APPEALS

• One lot line set back, adjacent to Tripps Auto, Approved

PARKS & RECREATION

• Review of Parks & Recreation Budget

TECHNOLOGY COMMITTEE

UTILITIES COMMITTEE

ORDINANCE REVIEW COMMITTEE

NEW BUSINESS

1. Five Year Master Plan Review, Tuesday, March 19, 2019
2. Resolution #05-2019-0318 Approval of Brownfield Plan for Kelcade/Dep Redevelopment Project located at 1801 Wildwood Avenue
3. Motion to Approve $4,004 for playground repairs on Miracle Midwest playground equipment to be done by Miracle Midwest, as soon as possible.
4. Motion to Approve the Facilities Agreement between Blackman Charter Township and Jackson Northwest Little League, to be signed by Peter Jancek.
5. Motion to withdraw motion for a caretaker at the park, was tabled at the last board meeting.
6. Resolution #06-2019-0318 of Support for Application to MDNR for a Trust Fund Grant. Supported by the Park & Recreation committee, and at the Public Meeting held March 7 (Resolution will be provided for the meeting)
7. Approve payment of $116,601.00 to MERS to fund the MERS Retiree Health Funding Vehicle, to be paid from the following funds. G/F-$40.601 acct. #101-238-723.100, P/S-$69,000 acct#296-300-723.100, Sewer-$7,000 acct.#590-527-723.100.
8. Approve payment of $15,000 invoice from Enterprise Group of Jackson, Inc. for 2019 Investment in Imagine Jackson 2020 to be paid from acct.#101-175-801-000.
9. Approve the appointment of Gary Beck, Diane Derby, Kevin Ganton, Rachel Johnson and Greg Vogt to the Compensation Committee.
10. Motion to purchase new gate for Parks, see attached quote.
11. Motion to Approve Quote ITRQ13704 in the amount of $$11,692.19 to replace Township & Public Safety 2014 Desktop computers & (1) Laptop. The replacement of these office computers is done on a rotational basis every (5) years, as recommended by Technology Committee.

BILLS

• Approve payment of bills on the Board Invoice Post Audit Report dated 3/13/2019 in the amount of $72,032.84 and Board Invoice Report dated 03/13/2019 in the amount of $427,436.09.

EXTENDED PUBLIC COMMENT (Three-minute limit)

OPEN DISCUSSION

ADJOURNMENT

                                                                                                ______________________

                                                                                                Shelly Sercombe, Clerk

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